Trusted by Growing Event Teams Worldwide
Every event,
every approval,
orchestrated in real time.
Behind every flawless gala, ballroom, and stage production — one operational system tracking estimates, approvals, vendors, and execution as they happen.
The command center
Every event, every approval,
orchestrated in real time.
One workspace. Three views into the same live operation — estimates moving through approval, vendors confirming POs, and your team executing on the ground. No syncing. No exports. Just one truth.
"Can we add gold drape behind the stage?"
One workspace. Zero context loss.
Built for serious teams
Eight tools collapsed
into one operating system.
Estimates, approvals, procurement, PDFs, vendors, analytics — all on the same data, all in real time.
Estimates that close in days, not weeks
Build a ₹12L wedding estimate with sections for venue, decor, catering and production. GST and 12% planner commission auto-calculated. Versions, client comments and a one-link approval — every change audited.
Client signs off in one tap
Send a tokenised public link. The bride approves on her phone, leaves a comment on the floral section, and the proposal locks — all without a login.
POs auto-grouped by vendor
42 approved line-items collapse into 8 purchase orders — floral to Petal Studio, lighting to Lumen Co., catering to Olive Tree. Tracked from dispatch to delivery.
PDF proposals on your letterhead
Your logo, brand colors, T&Cs and signature block embedded in every export.
Tenant-isolated by design
Row-level security means your client list, margins and vendors are never visible to another agency on the platform.
Margins you can see in real time
Pipeline value, approval rate, per-vendor margin and monthly revenue — updated the moment a PO confirms.
The Flow
One flow.
From client brief
to flawless event execution.
No spreadsheets. No exports. No WhatsApp scramble. Every stage of the event — one continuous, audited, real-time motion.
Four chapters
From cold inbox
to closed event.
The workspace opens
Sign up. Brand your tenant with logo, colors and terms. Invite the team. Sixty seconds, no setup call.
The estimate takes shape
Sectioned line-items, GST, commissions, live totals. Versions, comments, autosave — every keystroke audited.
The client approves
One branded PDF. One secure link. Clients comment, request revisions, sign off — no login required.
The event executes
Approved items collapse into vendor POs. Procurement tracks delivery. Revenue rolls up. Live, end to end.
Built for the enterprise
Premium SaaS, agency-grade trust.
Multi-tenant from day one. Branded, auditable, and built so your client-facing surface always feels like yours — not ours.
Tenant-isolated workspaces
Every agency runs in its own secure tenant — RLS-enforced at the database level.
Your branding
Custom logo, colours and contact info on every estimate, PDF and client portal.
Approval audit trail
Every approval, revision and comment is timestamped and fully traceable.
Vendor operations
Centralised vendor directory, services catalogue, purchase orders and delivery tracking.
Signed PDF proposals
Tamper-resistant PDFs with public token links that expire on your terms.
Operational infrastructure
Pricing built for agencies running serious operations.
Transparent, infrastructure-grade tiers. Start free for 90 days, scale with audit-ready workflows, multi-tenant security, and dedicated support as you grow.
Free Trial
Try EventFlowHub free for 90 days
- 5 Client Accounts
- 1 User
- Unlimited Events
- Unlimited Estimates
- Unlimited Vendors
Starter
For freelancers & small teams
≈ $18/month
- 30 Client Accounts
- 3 Users
- Unlimited Events
- Unlimited Estimates
- Unlimited Vendors
Pro
For growing event agencies
≈ $36/month
- 60 Client Accounts
- 8 Users
- Unlimited Events
- Unlimited Estimates
- Unlimited Vendors
Enterprise
For large-scale operations
Custom global enterprise pricing
- Unlimited Client Accounts
- Unlimited Users
- Unlimited Events
- Unlimited Estimates
- Unlimited Vendors
Ready when you are
Your agency,
finally on one system.
Join the agencies running every estimate, approval, and PO from EventFlowHub.io. Free for 30 days. No credit card.